When it comes to organisational governance, few documents bear as significant a weight as the health and safety policy. This meticulously crafted manifesto serves as an organisation’s solemn pledge to safeguard the well-being of its workforce. At the same time, it unveils the intricate network of measures in place to combat the persistent risks that haunt the modern workplace.

What Should Be Included in A Health & Safety Policy?

By law, every UK organisation boasting a staff of five or more individuals must provide a documented Health & Safety policy. Yet, beyond the statutory requirement, the insight to embrace this vital document transcends legality and extends to the very essence of corporate responsibility.

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The Vital Role of Health & Safety Policies

The purpose of a health and safety policy is grounded in its ability to act as an unwavering shield against the tide of workplace accidents and injuries. A robust Health & Safety policy stands as protection that ensures:

  • The inhabitants of the workspace suffer no unnecessary peril, be they employees or visitors.
  • A firm approach that averts negligence claims that could otherwise set in motion a torrent of legal repercussions.
  • Employees comply fervently with health and safety legislation.

Even with this, the mere existence of a policy is insufficient. To truly fortify the workplace against mishaps, comprehensive Health & Safety training must be implemented. This educational endeavour equips the workforce with the insight to identify and mitigate risks.

The training process shouldn’t be one-off but ongoing, with periodic training sessions occurring every 12 months. Such refreshers bolster employees’ knowledge and ensure that the organisation’s health and safety objectives remain within reach.

The Three Pillars of a Robust Health & Safety Policy

Per the Health and Safety at Work Act of 1974, Health and safety policies are mandated to be broken down into three essential parts:

  1. Statement of Intent (Part 1):

The inaugural part of a Health & Safety policy outlines an organisation’s unwavering commitment to the guardian role it assumes. This section is profoundly significant, as it sets the tone for an organisation’s devotion to Health & Safety.

  1. Responsibilities (Part 2):

The second section provides a directory of individuals within the organisation who shoulder specific duties pertaining to Health & Safety. Each individual’s position and responsibilities are spelt out with unambiguous clarity, ensuring a hierarchical structure without room for interpretation.

An organisational chart can be used to clarify the chain of command, establishing the roles of supervisors, managers, and directors overseeing this crucial duty.

  1. Arrangements (Part 3):

The closing chapter spells out the practical mechanisms in place to fulfil the organisation’s Health & Safety objectives. This is the operational epicentre of the policy, where the nuts and bolts of execution are detailed. From comprehensive training plans to fire evacuation procedures, all these are included in these particulars.

Common Examples of What to Include In A Health & Safety Policy

The contents of a Health & Safety policy must mirror an organisation’s unique environment. For instance, a construction site’s policy diverges sharply from that of an office setting. Nevertheless, common elements frequently included in a health and safety policy include:

  • Reporting protocols for health and safety incidents.
  • Codes of practice governing Health & Safety.
  • Fire evacuation procedures.
  • First aid protocols.
  • Usage guidelines for Personal Protective Equipment (PPE).
  • Machinery operation protocols.
  • Monitoring methods for health and safety procedures, including inspections and risk assessments.
  • Policies addressing substance use and abuse within the workspace.
  • An elaboration of the Health and Safety training routine


In the intricate dance of workplace safety, the health and safety policy is the choreographer guiding every step and ensuring the well-being of every involved party. This document serves as a compass that keeps organisations on the path to protection, responsibility, and compliance with legal regulations.

Suppose you have a business in London requiring you to devise a health and safety policy; Howlett Health & Safety Services has a wealth of health and safety consultants London businesses can call on at any time for a consultation.