Working in a diagnostic lab is an important role since doctors rely on you for diagnoses. Also, laboratory jobs are expected to grow by 13% through 2026.

If you’re in a lab, then you might wonder when it’s time to replace lab equipment. How can you tell when it’s time? Read on to explore this guide that’ll identify the signs that it’s time for updated equipment in your lab today.

When To Replace Lab Equipment

When it comes to replacing your air sampler or other diagnostic lab equipment, check for any inconsistencies. You must check the performance of your equipment to find out when it shows signs of failing.

Pay attention to lab techs and whether there are problems with cycle runs or problems overall. If this is the case, then you might want to consider a replacement for your equipment.

Lab replacements might be a good option even if your current technology is performing well. When you find out that there’s better technology available, then it might be time for a replacement.

One of the top reasons to replace your equipment is if it’s outdated. Since new technology is coming out each year, take a look at updates and decide if they’re right for you.

Deterioration over time is another factor. This can reduce product quality, operating time, and increase labor costs or maintenance costs.

Problems with lab equipment can lead to a decrease in working conditions, and the overall adequacy of your equipment. Older equipment can lead to unsafe working conditions for your employees.

This can increase the risk of an accident which can increase the amount that you’ll need to pay in the long run. It might show deterioration with smoke or noise.

Critical role of PK studies during Drug Discovery and Development

Obsolete Equipment

Another reason can be due to equipment that becomes obsolete. When this occurs, it can impact your overall profit. When items can’t do their job anymore, it’s time to consider a replacement.

Keep your budget in mind as well. While it might seem expensive to replace items, keeping items that aren’t performing well can impact your overall profits.

Considering Repairs

At times, you can choose repairs instead of lab equipment replacements. Consider whether the equipment needs refurbishing through lubrication, polishing, or replacing small parts.

Determine whether you’ll need a professional to repair items, or if your trained staff can do the job. When items can’t be refurbished or repaired, then they need to be replaced. Make sure that you reach out to a reputable supplier.

Think about whether it’s economical for you to replace a gear instead of replacing the entire system. Determine whether repairing items are the right economical fit for your company, or if it’ll prolong the inevitable.

Equipment Maintenance

To have effective laboratory management of your items, you must have maintenance documentation. This is information that’ll allow you to check out each item’s history.

In your documentation you need to include:

• Manufacturer
• Parts replaced
• Warranty
• Purchase date
• Location in the lab
• Adjustments or tests performed
• Types of repairs
• The name of the equipment


It’s best to have an electronic file of this. This will allow you to have data such as material durability, repair costs, and equipment efficiency. This will help you better determine what type of equipment that you need for your lab.

Why Upgrade Your Equipment?

When you upgrade your equipment, you might benefit from lower maintenance costs overall. This is because new equipment might not have maintenance issues for years. You won’t have to worry about the interruptions or downtime that errors in the laboratory cause.

When maintenance costs are high, new machines might be the answer. They can pay for themselves fast to provide your customers with the overall experience that they expect.

Financial Factors

Different factors you’ll want to consider before replacing lab equipment include the initial cost as well as maintenance and repair costs. There’s also combining some operations in order to increase productivity.

Keep in mind that a newer machine might take up less space overall and reduce the amount of waste and scrap that you’re experiencing. New equipment can lead to an increase in quality and productivity.

Waiting for Items To Fail Before Replacement

When you wait for items to completely fail before you replace them, they tend to be more expensive. A breakdown of the equipment can lead to idle inventory and a loss in production.

In some cases, you might not be able to find an immediate replacement. It’s best to plan ahead and keep documentation of each item.


Laboratory equipment maintenance needs to include calibration. This is where you can measure your readings against standard units of measurement. This allows you to make adjustments and verify accuracy as necessary.

You’ll want to perform calibration when:

• You notice strange patterns, vibrations, or sounds
• The data is highly important to your experiment
• The recommended time elapses from the manufacturer
• Measurements are outside of the normal range
• Dropped or hit equipment

In order to have effective calibration, it’s best to hire an independent specialist. They can perform the entire calibration process as well.

Critical role of PK studies during Drug Discovery and Development

Deciding When To Replace Your Diagnostic Lab Equipment

After exploring this guide, you should have a better idea of when to replace your diagnostic lab equipment. Take your time coming up with documentation in order to identify when you should replace items.

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